Managing Temporary User Access in Dataverse with Access Teams
Access Teams let you give people access to one specific record, not the whole table. Access Teams in Microsoft Dataverse are a powerful way to provide temporary, record-level access to users without changing the ownership of the record or assigning full security roles. They are especially useful in scenarios where multiple users need to collaborate on a single record, such as cases, opportunities, or projects, for a limited period. Access Teams rely on Access Team Templates , which define specific permissions like read, write, append, append-to, assign, and share, applied only to the selected record. Internally, when a user is added to an Access Team, Dataverse creates entries in the PrincipalObjectAccess (POA) table, which tracks who can access which record and what level of access they have. This approach ensures precise, controlled access , reduces security risks, and allows dynamic collaboration without the complexity of assigning security roles or changing record ownership. Acce...